OPPORTUNITIES FOR LEADERSHIP
EXECUTIVE BOARD POSITIONS
PARLIAMENTARIAN
The Parliamentarian ensures that all meetings and proceedings of the Turner Tech Eagles Alumni Association are conducted in accordance with established parliamentary procedures, organizational bylaws, and Robert’s Rules of Order (or other designated rules). This role supports order, fairness, and efficiency in all official business. Key Responsibilities: Procedural Guidance: Advise the President and Executive Board on proper parliamentary procedure during meetings to ensure fair and orderly conduct. Bylaws Interpretation: Serve as the official interpreter of the Association’s bylaws and rules of order, providing clarity and guidance when disputes or questions arise. Meeting Oversight: Monitor meetings to ensure motions, votes, and debates are conducted in accordance with established rules and that all members have equal opportunity to participate. Policy Review: Assist in the drafting, review, and amendment of bylaws, standing rules, and policies to ensure alignment with organizational goals and governance standards. Election Procedures: Oversee the nomination and election process to ensure fairness, transparency, and adherence to procedures. Training & Education: Provide training or resources to board members and class representatives on parliamentary procedure and governance practices as needed. Neutrality: Remain impartial and refrain from voting or actively participating in debates, except in cases where a tie-breaking interpretation is necessary. Dispute Resolution: Assist in resolving procedural conflicts and maintaining order during contentious discussions or disputes.
FINANCIAL SECRETARY
The Financial Secretary is responsible for accurately recording, tracking, and reporting all financial transactions of the Turner Tech Eagles Alumni Association. This role works closely with the Treasurer to maintain transparency, accountability, and fiscal integrity. Key Responsibilities: Record Keeping: Maintain detailed and up-to-date records of all financial contributions, receipts, dues, donations, and fundraising income. Funds Collection: Receive all monies collected by the organization (dues, event fees, donations, etc.) and provide accurate documentation of all transactions. Deposit Management: Ensure that all funds received are properly documented and submitted to the Treasurer for deposit in a timely manner. Financial Reporting: Prepare and present financial activity reports, including income logs and donor reports, at regular board and membership meetings. Membership Dues Tracking: Keep an accurate ledger of members' financial standing, including dues paid and outstanding balances, and notify members accordingly. Reconciliation Support: Work with the Treasurer to reconcile financial records and assist in the preparation of budgets, audits, and annual financial reviews. Confidentiality & Compliance: Handle all financial records with strict confidentiality and ensure compliance with the organization’s financial policies and procedures. Collaboration: Collaborate with the Fundraising Chair and other financial officers to support financial planning, grant tracking, and fundraising events.
CORRESPONDING SECRETARY
The Corresponding Secretary serves as the official communicator of the Turner Tech Eagles Alumni Association, responsible for managing all external communications, correspondence, and formal notifications on behalf of the organization. Key Responsibilities: Official Communication: Draft, review, and send all formal correspondence, including meeting notices, invitations, thank-you letters, partnership requests, and public statements. Meeting Notifications: Ensure timely dissemination of meeting announcements, agendas, and post-meeting follow-ups to all relevant members and stakeholders. Documentation Support: Assist the Recording Secretary by distributing minutes, documents, and board decisions as needed. Email & Mail Management: Monitor and manage the organization’s official email and/or mailing address; ensure messages are responded to or routed appropriately. Event Communication: Collaborate with the Events and Public Relations teams to support outreach efforts, digital promotion, and event-related updates. Community Engagement: Maintain positive communication with alumni, school administrators, sponsors, and community partners. Archiving Correspondence: Keep a record of all formal correspondence and ensure accessibility for audit or historical reference purposes. Reporting: Provide a summary report of correspondence activity during regular board meetings or as requested by the President.